I used to use a spreadsheet that I set up to total as we go. I then had a part time secratary that I paid a decent wage too. She had a few health issues, so I purchased a Q-books software package.
I kind of think that the time I spent explaining stuff to my secratary was as much as doing the books myself now. There are some downfalls however. Support is all from India, and apparently english is not the language they were taught as a child....hummmmmmm. No, you will NOT talk to a American regardless what you do or try..the answer is still.... I sepka anglisha.
Support should be a support, but instead it is a hig pressure ...sell you a support package for $80.00 when having problems, even regestring their product. If this happens your answer is...freakin no way in ......, I will pay a attorney ten times that amount to sue your company. (So you understand) You will have to repeat this several times on each phone call you make to them.
Set up is very simple, probably a hour if you have all your accounts up to date, and in front of you as you set up. They have preset accounts for contractors, doctors, etc. I tell everyone to simply make NEW accounts that match their existing books for the first year till they relax and understand how simple it works, and so it does not confuse anyone.
I ain't had much schoolhousin, and all, but it is very simple to do this. I no longer have a secratary, as she was dealing with the big problem we all face...lots of birthdays.
The software is simpler than what you first let it be, because of being afraid to do something. The only issue I have is one time, I clicked --make a auditors copy, or send to auditor......Once you do that, you can not correct a error in your data. This is a must for a business with a dishonest secratary, but for myself, I try not to cheat myself.
I would guess the software sells for about three hundred dollars now, when I update, (every five to ten years) I purchase last years software, for less than half price. Actualy if you do not care, you could still use the software dated twenty years ago. On line banking etc. probably was not on that one, but the general accounting was about all it had. I think I started Q-books around 1990 or so.
The thing that shocked me was..you can compare each month, each quarter, or year to year with just a click or two. Also place all these costs etc in a pie graph, bar graph etc. at a touch of the mouse. So once you actualy see the percentage you pay for insurance...well lets just say it opens your eyes enough to read the directions on your blood pressure pill box.
Once you write a check to someone, they are there forever unless you make them inactive (yet still on the computer). SO say for instance your utility bill is always in the same account...You simply click on the date---plus or minus key if it needs to be changed....then type (most times) the fist three letters of the vendor. Then enter the actual amount (it will pop up the last transaction) if it is the same you hit enter, otherwise you overtype the amount etc.
If you want to check any or all expences a few clicks on the report center, and it lists every transaction to each vendor, with a total at the bottom. If you want to check a certian check as to see what it was for? Just place your mouse over the transaction and left click---the check will be in front of you........
At the end of the year you want 1099 information? Just click on it, and print it if you like...every total of $600.00 or more will be listed along with the mailing address. If you placed the complete address on the first check. The same two or three clicks brings up everything your tax man needs in a VERY acurate, and professional report. Like totals are in bold print, any transaction is in smaller print, the exact date and time the report was made, your business logo, etc.
You can order checks if you like, and print them on your computer, and simply sign them, and drop into a double view envelope, place a stamp and you are done. Your return address, and their mailing address is already taken care of. Anything can be changed if their address is changet etc. The same applies for invoices.
I could go on for hours, it will invoice, make statments, and everything for you also......you enter the information once.....It will keep the accounting in order.
You can back up your files etc with a CD, flash drive etc. I backup with a flash drive, then I also e-mail myself a full report---a simple click again---just in case my house burns down etc. with my flash drive inside the house.
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Today's Featured Article - Harvestin Hay: The Early Years (Part 2) - by Pat Browning. The summer of 1950 was the start of a new era in farming for our family. I was thirteen, and Kathy (my oldest sister) was seven. At this age, I believed tractor farming was the only way, hot stuff -- and given a chance I probably would have used the tractor, Dad's first, a 1936 Model "A" John Deere, to go bring in the cows! And I think Dad was ready for some automation too. And so it was that we acquired a good, used J. I. Case, wire tie hay baler. In addition to a person to drive th
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